Job Description

Senior Project Coordinator

Project Management United States


Position at Fingerpaint Medical Communications

The Senior Project Coordinator must have experience at a medical communications or an. advertising agency.

What it takes:

  • Proven ability to manage internal and client stakeholder expectations.
  • Develops detailed timelines for projects and assists in meeting deliverables to meet client deadlines.
  • Work closely with project manager(s) to support across a variety of projects.
  • Excellent organizational skills and attention to detail
  • Follow agency process, routing procedures, roles and responsibilities of team members.
  • Orchestrate day-to-day activities on assigned accounts and become proficient in the preparation of project timelines, internal status reports, daily hot sheets, end of day lists and various other project management and tracking reports as needed.
  • Ability to build strong relationships with agency team members.
  • Resourcefulness and adaptability
  • Strong ability to collaborate.
  • Excellent interpersonal skills with the ability to interact with account, creative, brand strategy and digital teams.
  • Poise and focus under pressure in a fast-paced environment.

Know how:

  • BA/BS degree
  • 1-2 years of project coordinator experience, preferably in a medical communications or pharmaceutical marketing
  • Management of projects from simple to complex, including experience with live events.
  • Creating project schedules and status updates to guarantee deliverables are completed on time.
  • Experience with Veeva platform a plus
  • Onsite event experience a plus
  • Experience assembling and managing estimates to ensure deliverables are on a budget.
  • Help champion improvement to processes and project management best practices.
  • Organize and conduct internal status and attend job kick off meetings and weekly client status calls for assigned accounts.
  • Display a team approach and ensure communication between Account Services and Shared Services – anticipating problems and offering possible solutions. Specific tasks include:
    • Trouble-shoot process or system related questions with internal team members
    • Route projects (outlines manuscripts, layouts, mechanicals, and proofs) to internal teams and ensure quality control on all assigned jobs.
  • Play a key role in assuring that clients’ expectations are met with respect to project quality and on-time delivery and will act as a close liaison with all other company departments.