Job Description
Senior Payroll Manager
Location
Remote – United States
Type
Full time
Department
Finance
OverviewApplication
About Path
Path is a healthcare company powered by technology, dedicated to making mental health care work for everyone. Path takes a patient-first approach, where treatment is more accessible, personalized, and effective. With Path, it’s easy to find a high-quality therapist or psychiatric clinician who accepts insurance and is actively accepting new patients.
We are deeply committed to providing high-quality care that improves the lives of patients, investing in the providers who deliver that care, and always operating in an ethical and compliant manner.
What we’re solving
Over 65 million Americans have a treatable mental health issue — that’s 1 in 5 people. Today it’s difficult to find a provider, and for those with complicated conditions, it’s nearly impossible to find coordinated care. There’s a good chance someone close to you could have used the help, even if it wasn’t obvious to the people around them. We’re here to fix this.
Our Mission
Path’s mission is to make mental healthcare work for everyone.
The Opportunity
Your role as the first hire for the payroll department is crucial. Your strategies and implementations will shape the future of the department. Your work will have a direct impact on our most valuable asset – our employees. Your expertise will help create an environment where employees feel cared for and valued all while having a high degree of autonomy in making critical decisions that affect the company. You will work closely with multiple departments, gaining a holistic understanding of the business and becoming a trusted business partner.
As the Senior Payroll Manager, will oversee the accuracy of each payroll and compliance with applicable payroll tax laws, serving as a strategic partner to both People Ops and Accounting. As the first hire of the payroll department, you will be responsible for designing and implementing policies and procedures for payroll, measuring the percentage of error-free payroll calculations and processing, and evaluating the percentage of payroll activities that comply with relevant labor laws, tax regulations, and company policies.
Our accounting team culture emphasizes openness, communication, accountability, and attention to detail, creating a supportive and high-performing environment. It promotes collaboration, accuracy, and excellence, enabling the team to deliver exceptional financial services and contribute to the organization’s overall success.
You Will
- Manage the payroll and tax compliance for a multi-state/multi-entity workforce.
- Design, document, and implement payroll processes to ensure accuracy and compliance.
- Manage state tax registrations, including handling paperwork, setting up state portals, and updating Gusto/payroll with information upon state registration completion.
- Ensure that the payroll is compliant with all applicable laws and regulations, including tax laws, labor laws, and benefits regulations. Verify that all payroll taxes are withheld and remitted properly.
- Ensure accuracy of benefit withholdings, including health benefits and 401k.
- Process payroll in a timely manner.
- Collaborate with the People Operations team on employee payroll changes, compliance, workers’ comp audits, payroll adjustments for leaves or bonuses, onboarding, dismissal payroll, and bonus/promotion adjustments.
- Own payroll review process. Obtain approvals from the appropriate parties, including managers and executives, for the payroll and related reports. Researching issues identified.
- Manage incoming mail related to payroll and taxes.
- Maintain and organize all documentation for future reference and audit purposes.
- Collaborate with the accounting team on the analysis and reconciliation of balance sheet accounts, benefits billing, and GL financial analysis.
- Support ad-hoc projects within the accounting team.
You Are
- Knowledge of state tax regulations, payroll processing, and employment laws.
- Strong attention to detail and accuracy.
- Experience handling multi-state and multi-entity payrolls.
- Solution-oriented with design and implementation processes experience.
- A payroll professional with 7-10 years of progressive payroll experience.
- Experienced with a strong working knowledge of US federal, state, and local rules and laws
- Comfortable processing payroll independently.
- Someone who appreciates accuracy and has an unwavering attention to detail.
- Exceptional with project management, specifically managing multiple tasks and meeting deadlines.
- An excellent communicator, both written and verbal.
- Comfortable using Microsoft Excel or Google Sheets.
- Ability to maintain confidentiality and a high level of integrity.
Preferred
- CPP – Certified Payroll Professional
- Experience changing HRIS/ payroll systems
