Job Description
Proposal Manager
Locations
- US-REMOTE-DC
- USA-Remote (Any)
- US-REMOTE-NC
Time Type: Full time
Job Requisition Id: Requisition – 2023200004
FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy. Full vaccination is currently defined as two weeks after the second dose in a two-dose series, such as the Pfizer-BioNTech or Moderna vaccine, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. Booster doses are not required at this time.
Job Summary
Responsible for proposal development – ensuring security, integrity and review of all proposal documentation, as well as coordinating internal flow, schedules, and activities with cross-functional business areas, and directing submission of the final proposal.
Accountabilities:
- Partners with the technical leader to deliver a compliant, competitive proposal to the client on time.
- Oversees the entire proposal process, making sure that every member of the proposal team, including sub- and prime contractors, knows what is expected of them and when tasks are due.
- Builds the proposal schedule and keeps track of proposal progress (technical and business),
- Ensures milestones are met.
- Ensures proposals receive appropriate review(s).
- Assists the technical leader to ensure compliance with solicitation.
- Communicates changes or new information to the entire team.
- Helps develop and communicate proposal strategy.
- Prepares proposal responsibility and compliance outline.
- Undertakes routine writing assignments.
- Assists the technical leader in securing resources, such as authors and reviewers.
- Provides updates on assigned proposals for accurate system tracking.
- Archives final proposal documentation.
- Performs other work as assigned.
- Ensures bid strategy implementation and compliance.
- Resolves internal team issues.
- Provides process leadership and experience.
- Generates a portion of own work through repeat clients requests.
- Contributes to process improvements.
- Participates in developing proposal training for the organization.
Applied Knowledge & Skills:
- Solid understanding of fundamental principles, terminology, and methodology of proposal development.
- Solid understanding of proposal management conventions.
- Effective organizational skills.
- Effective communication skills, required for providing respectful and constructive comments to clients.
- Skill in observing detail.
- Ability to cultivate good customer relationships to build client base.
- Ability to understand and follow written guidelines, including departmental policies, FHI360 policies and procedures, and work orders.
- Ability to establish and maintain effective working relationships with co-workers, supervisors, and other staff.
- Effective multi-tasking and flexibility to meet competing needs and critical timelines.
- Skill in abstracting, condensing and writing general information for proposal documents.
- Ability to manage short-term and long term proposals of varying complexity.
- Ability to analyze tasks and determine appropriate level of effort
- Ability to motivate others.
Problem Solving & Impact:
- Exercise judgment within well- defined procedures and practices to determine appropriate action.
- Interact frequently with junior team members as resource and/or mentor.
- Understand quality and timeliness goals for projects.
- Work on assignments that are diverse and challenging in nature.
- Identify potential process inefficiencies.
Supervision Given/Received:
- Employee works under general supervision; handles problems and deviations in assignments in accordance with policies and accepted practices; confers with supervisor on unusual matters; some latitude for un-reviewed action or decision; work is reviewed for technical soundness, appropriateness, and conformity to policy and goals.
- Works in team environment and may provide guidance to less experienced team members!
Education:
- Bachelor’s Degree or International Equivalent in a Related Field.
- Master’s degree preferred.
Experience:
- Minimum of 3+ years of work experience in a related field.
- Associate of Proposal Management Professionals (APMP) and/or Shipley Associates processes preferred.
- Knowledge of Non-governmental Organization (NGO) preferred.
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements: Less than 10%
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
About Us
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.
As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.
FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.