Project Manager, Asia Pacific Operations

by | Feb 1, 2023 | Uncategorized

Job Description

Project Manager, Asia Pacific Operations

Job Locations:
US-CA-San Francisco
US-TX-Austin
MX-BCS-La Paz
US-NC-Raleigh
US
US-DC-Washington

Job ID: POS-2060_645
Job Family: Program
Time Type: Full Time

Overview
Put your passion and skills to work for the planet. Climate change is the most urgent issue of our time, and we need people like you to help us build a vital Earth for everyone.

We’re Environmental Defense Fund, a fast-paced nonprofit with a growing staff of more than 1,000 people in nearly 30 countries. We deliver game-changing solutions that cut climate pollution and strengthen people’s ability to thrive despite the effects climate change is already having. We work wherever we can have the most impact, from local communities to top companies to governments worldwide, and even in space.

Our culture, values and commitment to diversity make EDF an exciting and meaningful place to work. Every job here makes a difference. Won’t you join us?

Responsibilities
Locations

  • San Francisco, CA; Washington, DC; Raleigh, NC; Austin, TX; La Paz, Mexico; or US Remote

Healthy oceans are the lifeblood of our planet. But they’re in peril from climate change, overfishing, habitat destruction and other threats. That’s why EDF’s Climate Resilient Fisheries & Oceans team is working to safeguard the oceans and protect nature, while feeding the planet, creating more secure livelihoods and bolstering more equitable societies for human well-being. One of the greatest threats to the oceans is overfishing, which is why our dedicated team of scientists, economists and fishery management experts are collaborating with partners around the globe to make sustainable fishing the norm. Through our programs in the U.S., Latin America and Asia Pacific, we draw on strong science and economic principles to advance sustainable fishing practices, forward-looking policies and innovative tools that support the health of our oceans and the people who depend on them for food and their livelihoods.

Overall Function
The Project Manager, Asia Pacific Operations will work closely with Fisheries & Oceans Project Teams in Indonesia and the Philippines to support the day-to-day operations and implementation of country-based projects. These responsibilities include establishing and implementing appropriate planning, accountability and adaptive management systems that maintain operational and programmatic effectiveness and focus. The Project Manager strengthens the team synergies by developing improved systems, fostering communications, and planning strategic meeting events. They will interface with other EDF teams including Finance, IT and Development to ensure collaboration and smooth functioning across our units. The Project Manager will report to the Senior Manager, Global Fisheries & Oceans Operations.

Key Responsibilities

  • Ensure that the team’s various program goals and milestones are achieved by:
  • Working with the team to develop and/or implement necessary tracking tools and documents for individual and group projects to foster project flow and efficiency
  • Monitoring progress of projects to ensure grant milestones are met
  • Participating in strategic planning of team objectives and ensuing projects
  • Work with others on the Fisheries & Oceans Operations Team on cross-programmatic activities, including the development of new project management tools, roll out of updated procedures, planning of program-wide events and other similar activities
  • Provide strategic input on budget decisions including but not limited to:
  • Working with team leadership to prepare annual team budgets aligned to workplans and grant deliverables
  • Collaborating with Finance team and Project Leads to prepare high quality, complex grant proposal budgets and financial reports, including government grants
  • Identifying and communicating important changes or issues that have budget implications and proposing solutions
  • Manage the development of grant reports and proposals by coordinating with team leadership, drafting and proof-reading language as needed, managing documents and communicating with EDF staff in relevant departments.
  • Coordinate with local accounting processes including review and coding of expense items and other organizational and program-specific financial and operational processes.
  • Work with staff to develop consultant contract deliverables, identify consultants and track progress toward meeting those deliverables. Identify potential issues and communicate with Directors to propose solutions. Act as a liaison within the team and with consultants to ensure consistent, high-quality service.
  • Ensure efficient and accurate processing of expense reports, AMEX reimbursements and invoices, set up new vendors, execute contracts for consultants.
  • Organize special team events and meetings to ensure they effectively meet their desired objectives e.g. agenda, site research and selection, contract negotiation, travel arrangements, attendee needs, catering and activity coordination, post meeting review, productivity assessment, and participant communications.
  • Prepare reports for senior EDF Fisheries & Oceans staff including operational reviews and other team summaries.
  • Mentor and train team members in standard operating procedures. Assist with on-boarding for new team members serving as a liaison with other departments such as HR and IT.
  • Participate in advancing EDF’s Diversity, Equity, and Inclusion goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.
  • Additional relevant responsibilities as assigned.

Qualifications

  • Bachelor’s degree required with at least 4 years of relevant experience or relevant advanced degree with 2 or more years of experience. Project Management or related certification a plus.
  • Excellent interpersonal skills and ability to interface across internal departments to represent the team in a highly professional manner.
  • Excellent written and oral communication skills, particularly with cross-functional teams and staff located around the world; ability to communicate concisely and clearly across multiple communication mediums.
  • Ability and willingness to work across multiple geographies, including flexibility to work across time zones when necessary (e.g., Asia Pacific, ET, PT, MT, CT etc.) and willingness to travel (up to 15% of time), including internationally.
  • Ability to work in a highly collaborative setting with the initiative to work with teams outside of the core team.
  • Experience working in multicultural settings.
  • Strong interest in planning logistics and administrative tasks.
  • Highly organized and ability to take initiative, make decisions, prioritize multiple tasks, meet deadlines, and work well under pressure.
  • Proficiency in the use of Microsoft Office suite of software (Word, Excel, PowerPoint, Outlook and SharePoint).
  • Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds
  • Research, analytical, and writing skills required in order to gather and summarize data for reports and to proactively identify issues and problem solve.
  • Position requires demonstrated poise, tact, and diplomacy. Must be comfortable handling confidential and sensitive information.
  • Familiarity or understanding of non-profit and project budgeting principles preferred
  • Experience with government and multilateral grants preferred.
  • Interest and/or experience in environmental advocacy and ocean issues preferred.
  • Fluency in English required; proficiency in additional languages preferred (e.g., Mandarin, Spanish, Japanese, Bahasa Indonesia).

Pay Ranges
We offer a strong total rewards package encompassing competitive salary, robust benefits, and professional development opportunities consistent with a modern global organization. We take into account factors such as candidate experience, skills, training, internal team equity and local norms.
The pay range for this role is shown below.
Please note that pay ranges are country specific. As a result, the stated currency is not meant be converted into any other currency.

  • Minimum Salary: USD $68,000.00/Yr.
  • Maximum Salary: USD $75,000.00/Yr.

EEO Information
Environmental Defense Fund is an equal opportunity employer where an applicant’s qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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