Job Description

Title: Program Manager

Location: United States

BCD Meetings & Events: Meeting Planner

About Us:
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,500+ people are committed to sustainability and driving success for our customers, our business, and ourselves.

We offer a competitive salary and benefits package. Most importantly, we value our people and are committed to your success and continued growth.

About the role:
We are looking for a Meeting Planner to join our dynamic team. In this client facing role, you will act as the event planning lead and project manager. You will collaborate with peers and vendors alike to ensure each event is executed flawlessly from site selection, to registration, to room set & menu planning through virtual and onsite execution, budget reconciliation and everything in between. You keep projects running on time, on budget and have mastered the art of managing multiple priorities at once. Sound like you? Read on!

As a Meeting Planner you will:
Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach. Afterall, you’re an expert in event management.
Work with your client and peers on procuring an ideal venue or virtual platform for each event.
Build, monitor and maintain concise and accurate event budgets. Think outside of the box on creative cost savings ideas. Negotiate vendor contracts and build long lasting partnerships.
Communicate effectively with all vendor partners. You’ll be responsible for hotel rooms, designing and communicating room sets, in person and virtual AV/Production needs, offsite and team building events, ground transportation and signage (and more!).
Ensure everyone, from client to attendee to staff person has a positive and memorable experience from invitation stage, through onsite, and departure. We aim to please!

You’re good at:
Communicating with clients. You have the ability to own the room and convey confidence, knowledge of best practices in events and a professional presence at first impression and on-going.
Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment.
Establishing long lasting, professional relationships with clients, co-workers and vendors.
Virtual event planning and virtual platform experience, including Webex, Veracast, ON24
Cvent, Excel and Microsoft Office Suite.
Ideal candidate possesses 3+ years in a lead planner role

You might also have:
A college degree from a 4- year institution.
The ability to travel regularly (25%)

You should know:
This role is virtual
Our standard working hours are 8:30 AM -5:30 PM with an hour break.
Covid vaccination might be required for this role.