About the Role
Lead Alternate Format Specialist
Location: Remote, United States
- ScheduleFull-time
- Job Code4242
- Employee StatusFixed-Term
- GradeH
- Requisition ID106571
- Work ArrangementRemote Eligible
Vice Provost for Student Affairs, Stanford, California, United States
Job Description:
Stanford University has an immediate opening for a Lead Alternate Format Specialist in the Office of Accessible Education (OAE). This position will be in the Division of Student Affairs, which supports many student experiences outside the classroom in our residences, community centers, student organizations, health center, career education center, and more.
The mission of the Office of Accessible Education (OAE) is to promote an accessible and inclusive environment for all students with disabilities. Through both academic and housing accommodations, we work to mitigate physical and attitudinal barriers that students might face. We are dedicated to supporting students with disabilities, so they have access to perform at their academic potential. We also strive to promote the inclusive environment they need to experience full membership in our diverse Stanford community.
The Lead Alternate Format Specialist is responsible for leading the remediation and design of complex educational materials, ensuring they meet accessibility standards and fit the needs of students and faculty. This role may involve working closely with faculty and students to understand specific access barriers and to prioritize materials for the class. The Lead Alternate Format Specialist is also responsible for creating customized workflows to overcome accessibility challenges, and ensuring content is remediated accurately and on time using specialized software. It involves managing projects from start to finish, working with faculty and students to produce high-quality, accessible content across different platforms. The role also includes maintaining quality control, training team members, and staying up-to-date with industry standards and technology to keep improving services and workflows.
This is a 2-year Fixed Term position.
In this role, you will:
- Under general creative direction, take responsibility for projects from client contact through delivery.
- Under general direction of the AF Manager,, take responsibility for complex remediation projects for specifically assigned classes from professor and student contact through completion.
- Review course documents and communicate with faculty as needed to create individual jobs for each document requiring remediation, to be performed by other team members. Prioritize these jobs based on understanding of class structure and due dates.
- From initial student contact through to final delivery, manage the entire lifecycle of remediation projects. This includes liaising with faculty to understand their needs, coordinating with relevant stakeholders, and ensuring that the final deliverables align with both student and technical specifications.
- Produce complex illustrations, graphics, images and photos for design assignments.
- Remediate complex documents, including providing image descriptions or tactile graphics for images used in the documents.
- Create the artwork and design for a variety of platforms, including layout for digital projects, starting from an initial concept and thinking in terms of broader solutions.
- Remediate documents, including foreign language documents, to a variety of output formats such as docx, html and epub, based on understanding of student’s assistive technology and course content as well as thorough knowledge of accessibility guidelines. Approach each project with a focus on broader accessibility solutions, starting from initial documents and considering how each element fits into the finished product to meet accessibility standards.
- Maintain quality control of content, and support design strategy and execution.
- Maintain quality control of remediated documents for accuracy and adherence to appropriate accessibility standards. Adjust workflows as needed to facilitate accuracy and adherence.
- Use job-required software applications and mediums to develop and design materials according to defined requirements. o Use job-required software applications (e.g., MathPix, MathType, Abbyy Finereader) to remediate a wide variety of documents from content: text, complex illustrations, images, and graphics and complex STEM content.
- Inspect proofs for accuracy and adherence to appropriate production standards.
- Inspect remediated documents for accuracy and adherence to appropriate accessibility standards. Test documents with assistive technology used by the student.
- May coordinate with multiple clients to develop themes and designs to achieve desired results.
- Coordinate with instructional staff to understand materials being used, then develop tailored workflows and define standards to achieve desired results for course-specific content.
- Create content specification and design guidelines.
- Create remediation standards and guidelines for specific students, courses, and/or final products.
- Enhance existing workflows for improved accessibility and team efficiency.
- May provide guidance to other staff or contractors.
- Train team members on newly developed workflows. Provide guidance to other team members.
- Maintain knowledge of industry standards, trends and state-of-the-art technology to provide and enhance services.
- Maintain knowledge of accessibility standards, trends in document remediation and new developments in job-specific software applications. Incorporate these new developments into workflows as applicable.
* Other duties may also be assigned
Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
To be successful in this role, you will bring:
MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor’s degree in related field and three years of relevant experience or equivalent combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Demonstrated experience using formatting and editing tools in Microsoft Word.
- Demonstrated understanding of html highly desired.
- Ability to identify challenges and develop solutions.
- Demonstrated experience and understanding of job-required software applications including Windows 11 and Adobe Acrobat.
- Ability to adapt to changing priorities, deadlines, and customer needs.
- Ability to work on multiple projects simultaneously.
- Strong organizational and communication (both written and verbal) skills.
- Ability to perform detailed work with a high level of accuracy and attention to detail.
- Strong knowledge in industry standards, trends, and technical knowledge.
- Ability to work effectively with others as part of a team.
Certifications and Licenses: None
PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently stand/walk, grasp lightly/fine manipulation, grasp forcefully, and reach/work above shoulders.
- Occasionally sit, twist/bend/stoop/squat.
- Visual acuity including color vision.