Job Description

Desktop Publishing Specialist – Remote

Location: US National

  • Functional Area: Communications
  • Position Type: Regular-Status Full-Time
  • Experience Required: 1 – 3 Years
  • Location: Multiple
  • Department: Communications
  • Education Required: High School Diploma or GED

Position Description:

Position Summary

The Desktop Publishing Specialist is responsible for producing complex documents, presentations, graphics, questionnaires, forms, and other products, using Microsoft Office software.

Core Responsibilities

  • Format documents and products quickly and accurately, in MS Office Suite (Word, Excel, PowerPoint), utilizing Mathematica templates/styles/branding or client custom requirements, to produce visually compelling documents.
  • Work collaboratively with internal customers, production colleagues, and creative services to encourage accessible authoring of content by sharing guidelines, best practices, and subject matter expertise.
  • Ensure new documents and forms are formatted and finalized in accordance with Section 508 compliance/accessibility requirements, often involving fixing colors in figures, adding alternate text (alt text), proper file names, link names and structure, and checking that all elements (including headings, tables, and lists) are structured properly.
  • Exhibit a client-first philosophy. Focus on creating the best experience for both the internal and external customer.
  • Must be detail-oriented, highly self-motivated and adaptable to learning and understanding new technologies.
  • Able to work both independently and on a team, and have the ability to organize and present information in a clear, concise manner.
  • Actively support the advancement of organizational diversity, equity and inclusion efforts, and apply diversity, equity and inclusion lens across job responsibilities.
  • Flexibility to work overtime when requested.
  • Additional duties may be assigned as needed.

Position Requirements:

Functional Knowledge (Preferred)

  • Proficiency with MS Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. Task management tools (ServiceNow experience helpful) on a Microsoft Windows Platform.
  • Knowledge of page layout and formatting techniques, creating and working with templates and style sheets, document production, placing photos and artwork, and product deliverables.
  • Strong aptitude in critical thinking and problem-solving skills.
  • Excellent time management and organizational skills. Ability to prioritize a variety of projects in a deadline-driven environment.
  • Excellent writing, verbal, and interpersonal communication skills, and a proactive attitude.
  • Experience with surveys and other data collections documents a plus.

Education minimum requirement

  • A high school diploma or GED
  • Minimum two years of experience in large-scale document production, preferably in a federal contracting environment
  • A combination of equivalent education and work experience may be substituted for the above requirements.

Years of Relevant Experience

  • 2-3 years of experience